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5 time-saving TMS features for training providers

The job of a training management system is to automate processes in your training business, removing the need to do things manually. Instead of stitching together ad-hoc systems to manage different tasks, a TMS offers one unified solution. Ditch that collection of spreadsheets, reduce administration, and remove data duplication and the risk of human error.

With a TMS at the centre of their operation, the average Arlo customer reduces administration by 43% in their first year. 


Read on for our top 5 time-saving TMS features for training providers…

5 time-saving TMS features

1. Automate emails to registrants

When someone registers on a course, Arlo automatically sends them an email with course instructions with time, date, venue and any other important details they might need to know. You can also schedule automated reminders to keep everyone update, and once the course is complete, a satisfaction survey and completion certificate is automatically sent with follow-up emails. It’s set and forget.

Find out more about how to automate emails to registrants in this short video overview of Arlo’s course management feature. Watch now

2. Never update your website again

When a new course is created and approved in Arlo, it’s automatically added to your website. All information is pulled through from the Arlo TMS, and displayed on a website that’s on-brand and easy for customers to navigate. By collecting registrations and payments online there’s no delay, and the information is fed back into the Arlo TMS to automatically track registration numbers and payments. 

Find out more about how Arlo integrates with your website in this short video overview. Watch now.

3. Learners control their own bookings

Learners can login and access information about their training courses, and if circumstances change, they have the power to transfer or cancel their own bookings. They can see all upcoming courses as well as their training history.

Find out more about Arlo’s customer portal in this short video overview. Watch now.

4. Automate billing processes

Accept payments by credit card, bank transfer and invoice on your website. Select from a range of credit card payment gateway and merchant providers including Stripe, Paypal, Windcave, Authorise.Net and ANZ eGate. New registrations automatically create an order in Arlo, trigger related communication, and raise an invoice in your accounting system. Invoices can be customised to match your brand and theme, and include payment terms. By integrating your accounting system with Arlo there is no manual data entry and no errors in duplication.

Find out more about Arlo’s online registration and checkout process, including payments and invoicing, in this short video overview. Watch now

5. Connect your systems

Arlo has native integrations with Xero, Salesforce, Mailchimp, Moodle and more. Arlo also connects with Zapier to enable integrations with over 2,000 other apps. When your systems talk to each other, your team can focus on building a great training business, not manually moving data around and trying to keep it all in sync. Check out our blog post Why you need a training management system that integrates with Zapier.

See how the Arlo integration with Zoom works to automatically schedule and run webinars. Learn more.

Want to learn more?

Want to learn more about how a training management system could transform your training operation? Our short product highlight videos are a great way to understand what Arlo can do. Check them out here.

What would you do with 43% more time on your hands? You could learn a new language, run an ultra-marathon, or watch a whole TV series on Netflix. 

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