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Why you need a training management system that integrates with Zapier

Big news! Arlo is the ONLY training management system that integrates with Zapier. 

And we’re going to keep shouting it from the rooftops! 


Because Zapier is an absolute game changer for our training providers. 

Here are three reasons why you need a training management system that integrates with Zapier.


When looking for a training management system, if one (or more!) of your requirements is a specific integration, you’ve basically got four options to consider. If it’s an existing integration, that’s great! But this is rarely the case – as it’s expensive for companies to build native integrations, you’ll never find one that has native integrations with all systems. If it’s not already an integration, there’ll be a hefty price tag for customization – from consultation through to development. If you forgo the integration, you’ll be spending hours of time on manual administration to update information between systems. 

Thankfully, there’s a fourth option. Choose a training management system that integrates with Zapier, ie. Arlo.

Over the past few years, we’ve listened to our prospective customers ask for integrations like: Hubspot. MYOB. Mailchimp. ClickSend SMS. Salesforce. Marketo. Gmail. Outlook Calendars. PayPal. Asana. Slack. 

All feasible, and valuable, integrations. But building them on their own would come with hours and hours of development work to get them set-up and keep them running. Hours of costly development time to scope, build, test and launch. The cost of continuous maintenance and support. The cost to troubleshoot and fix any issues – often caused by the other system updating their logic or API. Costs which are always passed on to the customer – you. 

Then we discovered Zapier. We’re proud to say Arlo has joined other industry-leading organizations, like Salesforce, Google and Dropbox and Microsoft as a Zapier partner. Zapier is a workflow automation tool that makes connections to over 2,000 different business applications, taking care of all of the technical stuff so we don’t have to. And with such a large number of customers on their books, our Arlo customers are benefiting from cost advantages due to economies of scale.

Automate processes and mitigate risk

Still using spreadsheets for course registrations? Hate manually updating data? Human error caught you out recently? You need Arlo + Zapier!

Let’s look at a common training provider scenario: A customer registers for your course online. You’ve got Arlo TMS, so that customer data is automatically saved in Arlo, but you now need to add a new contact to your CRM, you need to add their email address to a subscribers list in your marketing automation platform, you need to send the order to your accounting system, and you need to create an enrollment in your LMS and give them access to course-specific resources. 

Without integrations between your favorite software platforms, you’ll be stuck manually updating all of that information in each system. How many hours in administration would that take per registration?! At what cost?!

While it’s easy enough to quantify the business costs of manual administration in terms of hours, it’s much harder to quantify the risk. And manual processes certainly equal risk. Humans are prone to making mistakes – especially when we have to keep doing the same boring tasks over and over. How many times have you had to re-do work because of an error, your reporting was wrong because of data inaccuracies, or you’ve upset a customer because you sent them the wrong information? 

With Arlo + Zapier you’ll not only save money on manual administration, you’ll also mitigate risk.

Related article: 11 of the best training management software systems available in 2024 + How to choose

Grow your business

By streamlining processes, you can have your business operations ticking along seamlessly in the background. Freeing up your time to focus on the stuff that really matters. Like, scaling your business to new audiences around the globe. Testing new marketing strategies or expanding your course catalog. Or, extending an existing face-to-face course to a blended course with eLearning modules. 

To get started with blended learning, check out our Ultimate Guide to Blended Learning, which includes case studies, templates for blended learning journeys and software solutions for creating eLearning content.

Zapier integrations also open up a world of opportunity in terms of marketing solutions for your business. One of the easiest ways to grow your business is to communicate with your customers on a regular basis, but very few businesses actually do it. With an integration to a marketing automation platform like MailChimp, Marketo or Hubspot, you can automatically add subscribers to email lists, send personalized communications based on attributes like location or previously attended courses. Ultimately driving your customers to register for more courses in the future.

For more inspiration, check out 5 no-code workflows to increase course registrations.

Change the way your business operates by choosing a training management system that integrates with Zapier. What would you do with all of that extra time? 

Ready to learn more? Download the FREE Ultimate Guide!

Ultimate Guide to a Connected Training Business

Join us for Arlo in Action: Live Demo & Q+A – Thursday, 27 June 2024, 11:30am PDT | 2:30pm EDT   Register now